A board meeting that is online is an excellent way for board members to stay in touch, without putting themselves or their colleagues at risk of contracting. It also allows for greater flexibility when scheduling meetings, since attendees don’t need to make a schedule or rework their schedule around traveling across time zones. For board members who work overseas, it also makes it possible to attend meetings regardless of quarantine and travel restrictions.
As with any meeting the success of an online board meeting depends on preparation and communication. It’s important, therefore, to establish some ground rules to ensure that everyone on the board is following the discussion and are involved. You can request remote attendees to switch their phones to silent or vibrate and remind them to not place their feet directly on windows that can cause unwanted glare.
Video is a different way to increase engagement in meetings. Instead of relying on audio, you can use video. This will let attendees see each other and better assess body language, which can be difficult to gauge on the phone or on a computer. This will aid the chairperson to identify who is speaking and give them the floor.
It’s also important to https://travelboardroom.com/how-to-run-an-effective-business-meeting/ have a secure document storage system because boards handle an abundance of sensitive information. A dedicated system enables administrators to set permissions and restrict access. It allows you to centralize documents in one place. It can also facilitate collaboration and improve productivity between meetings by assigning tasks that are followed up and monitored.