Whether you’re sharing photos from your corporate retreat or a confidential contract, it’s important to keep safety in mind when downloading and uploading business files. If you don’t follow the correct protocol, your devices can be vulnerable to malware and viruses.
Uploading your files encrypted prior to uploading is the best method to ensure their security. This ensures that even when hackers do take over the file’s access token that they won’t be able to use it anywhere else than your own server. It’s also important to limit the number of servers that manage sensitive data, in order to minimize the risk of a leak or theft.
One of the best ways to safeguard files is to stop the uploading of file types that have been found to be harmful. You’ll need a tool that can check the content of files using a list of known threats. For instance, if you’re using an efficient document management system that converts all uploaded files to PDF, hackers will have a difficult than rewriting a company policy by using a malicious.exe file.
The last thing to do is you should make sure that your file upload system is compliant with the requirements of your particular industry and country. If you deal with healthcare-related information then your file upload system must be HIPAA certified. GDPR compliance is essential for any business dealing with EU citizens’ personal information. It is necessary to use an application that examines uploaded files against the list of content that is regulated types, and scans the files for viruses.
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